Executive Assistant

  • Up to £29000.00 per annum
  • Full Time
  • Liverpool
  • Admin and Secretarial
  • 15/01/2024
  • Office Support
  • BBBH7276
  • Executive Assistant
  • Permanent
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At Adaptable Recruitment we have a fantastic opportunity for an Executive Assistant to the CEO and Directors within a global leading business based in Liverpool area (moving to Speke)

Package:

  • Salary £29,000 DOE
  • Full-time, Permanent
  • Hybrid Flexible working pattern
  • 8.45am - 4.45pm Monday - Friday (35 hours per week)
  • 25 days annual leave + bank holidays
  • Pension contribution up to 7%


Location: Liverpool (moving to Speke - May 2024)

Main Responsibilities to include:-

  • To maintain a strong working relationship with all stakeholders, internally and externally.
  • To provide a flexible and bespoke administrative support to CEO and Directors including diary management, expense returns, scheduling meetings, planning events, organising travel and preparing travel itineraries, correspondence and managing emails.
  • To organise meetings. Including coordinating the agenda, location, catering arrangements, coordinating stakeholders to submit reports, taking and preparing minutes and ensuring that follow up actions and key deliverables are completed/updated.
  • Managing the content and flow of information to the CEO
  • To maintain confidential correspondence and organised filing systems for the CEO and Directors.
  • To coordinate and distribute all reports and documentation for meetings of FRC Group Board of trustees and subcommittees and other meetings with external third parties.
  • Managing stationery supplies, franking machine tops up, and other office management supplies.
  • To process purchase orders on behalf of the CEO and Directors.
  • To conduct research/analysis and compile data as directed by the CEO.
  • To produce reports for the CEO as and when required.
  • To provide administrative support to the CEO and Directors in implementing organisational projects and programmes
  • To field, prioritise, manage and respond where appropriate, to enquiries made to the CEO (by email, telephone or other channels).
  • Any other duties identified by the CEO.

The Ideal Candidate:-
Experience -

  • At least 3 years experience in a similar role in a fast paced environment with fluctuating priorities and deadlines


Skills -

  • Well organised, highly motivated with advanced general administrative skills, great time management skills and the ability to act without guidance.
  • Ability to distinguish between issues requiring CEO / Director involvement and those that do not.
  • Excellent verbal and written communication skills.
  • Detail oriented, experienced planner with the ability to communicate and respond effectively and flexibly.
  • Advanced skills in Microsoft Outlook, Word, PowerPoint and Teams Intermediate Excel skills.
  • Able to prioritise and handle multiple assignments at any one time.
  • High level of integrity and discretion in handling sensitive and/or confidential information.
  • Energetic and eager to tackle new projects and ideas.
  • A team player capable of cultivating productive working relationships across the company.
  • Resourceful, can-do attitude


Essential Criteria-

  • Full driving licence
  • Educated to degree level or equivalent

For more info please contact me on:-
Laura


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